Office and Administration Assistant

St Mary’s Catholic School, Wellington
Co-educational, years K-10
Permanent Part Time Position (40.7 hours per fortnight)
Commencing: 21 July 2025

About the Role
We have an exciting opportunity for an approachable and caring Administration Assistant to join the supportive team at St Mary’s Catholic School in Wellington, NSW.

Reporting directly to the Principal, the Administration Assistant performs a wide range of duties that assist with the overall administration of the school. These duties may consist of (but not limited to):

• Financial duties: Maintenance of school accounts, administering and monitoring school fees payments, collecting and recording payments
• Reports and Returns: Preparing and generating financial reports, end of year rollover, preparation of statistical return, processing and recording information regarding concessions and overdue debts, grants payments/ reconciliation
• General duties: compiling and distributing the school newsletter, handling school enquiries (via in-person, phone and emails), fleet management, general administrative duties, student attendance management, administer basic first aid
• WHS: Adhering to all WHS policies and procedures

A copy of the position description can be found here.

About You

The new Administration Assistant will be aligned with the following selection criteria:

• Possess well developed verbal and written communication skills
• Possess sound computer skills
• Positive attitude and effectiveness working in a team environment
• Able to work independently
• Ability to prioritize tasks and meet deadlines
• A capacity to work collegially and collaborate within a diverse team
• Excellent communication and organizational skills, punctuality and adaptability 
• Hold a current First Aid Certificate (or willing to obtain)

About Our Offer
Our staff are valued and enjoy the many benefits of working with Catholic Education, Diocese of Bathurst.  Some benefits include:

• Positive, engaging, and supportive culture
• Salary packaging available
• An organisation who is committed to fostering professional growth and provides various opportunities for ongoing training and development
• Benefit from being part of a larger network within the Catholic Education system and create strong, lifelong teacher networks
• Wellington is situated along the Macquarie River, offering residents access to scenic riverside views and outdoor activities like fishing and picnicking
• The town features attractions like the Wellington Caves Complex, showcasing unique geological formations and offering educational experiences for residents

Click here to find out more about Wellington, NSW.

About Us
Responsible for 33 schools, approximately 9,600 students and 1,700 staff, Catholic Education Diocese of Bathurst (CEDB) is encompassed by the Blue Mountains, Warrumbungle Ranges, the Pilliga, Macquarie River, Lachlan River, Abercrombie River and the Jenolan State Forest. The Diocese covers 103,680 square kilometres, comprises of Three Traditional Nations: the Wiradjuri, Gamilaraay/Gomeroi, and Wailwan nations and boasts the beauty of the central west and Orana regions of NSW. A diversity of opportunities awaits you.

Nestled in Wellington, NSW, St Mary's Catholic School is a beacon of educational excellence inspired by its namesake, St Mary MacKillop. Founded on a rich tradition of Catholic education, our school cultivates a nurturing environment that encourages students to reach their full potential. Through a collaborative partnership between school, parents, and parish, we strive to foster a love of learning and spiritual growth. Our dedicated team of educators provides a holistic education that values academic achievement, personal development, and community engagement. With a focus on creating a safe and inclusive environment, St Mary's embraces diversity and encourages students to become compassionate, responsible, and active members of society. 

Click here to find out more about St Mary’s Catholic School, Wellington.

How to Apply
If you’re looking to make the next step in your teaching career, we would love to hear from you! Click “Apply” to be taken to our online application portal where you will be asked to complete our online application form. All applications will require:

• An updated CV/Resume

• A cover letter addressing the selection criteria outlined in the “About You” section of this advertisement

• Contact details of appropriate referees

• All supporting documentation (transcripts, identification, WWCC etc)

Applicants must be submitted by 11:55pm on 15 July 2025.

Please note that the CEDB intends to fill this vacancy as quickly as possible and therefore will close the job as soon as the right candidate is found. We encourage you to apply right away!

A talent pool may be created for future ongoing and temporary roles, valid for a period of 12 months.

Further details of this position can be obtained by contacting the school on 02 6845 1822.

CEDB is committed to instilling Safe Child standards in all our schools and CEDB with an understanding that keeping children safe is the responsibility of everyone within our school community.

A valid Employee Working with Children Check is required for this position

Child Protection legislation requires preferred applicants to be subject to employment screening.

Catholic Education Diocese of Bathurst is an equal opportunity employer.