Administration Officer

Administration Assistant | St John’s Catholic Primary School, Dubbo
Permanent | Part-time (40 hours per fortnight)
Commencing: ASAP by Negotiation
Hourly rate ranging from $37.21 - $40.64 (depending on qualifications & experience) 

About the Role
Reporting to the Administration Manager, the Administration Officer plays a vital role in supporting the effective daily operation of St John’s Primary School through high-quality administrative support, communication, and organisational management. The role requires a proactive, highly organised, and professional person who can work independently while contributing positively to the school community.

A key component of the role includes supporting school communication and promotional initiatives using Canva and digital platforms, assisting with attendance monitoring through COMPASS, and maintaining accurate and engaging school website content.

Administration and Office Support

• Provide professional administrative support to school leadership and staff.
• Manage front office operations including phone, email, parent enquiries, and visitor reception.
• Maintain accurate records, filing systems, and school databases.
• Assist with preparation of newsletters, correspondence, reports, and school documentation.
• Support school events, enrolment processes, and general administrative tasks.
• Work independently to prioritise tasks and meet deadlines in a busy school environment.

Digital Communication and Promotional Materials

• Design and create professional promotional materials using Canva, including:

• School newsletters
• Flyers and posters
• Social media graphics
• Event promotions
• Presentation materials

• Support the promotion of school initiatives and community engagement activities.
• Ensure promotional materials align with the school’s branding and Catholic identity.

Website and Digital Content Management

• Maintain and regularly update school website content.
• Ensure information on the website remains accurate, current, and engaging.
• Upload news items, event information, newsletters, forms, and photographs as required.
• Assist in improving digital communication with parents and the wider school community.

COMPASS and Attendance Support

• Assist with monitoring and maintaining student attendance records using COMPASS.
• Follow up attendance concerns and support school attendance procedures.
• Generate attendance reports and assist leadership with attendance tracking.
• Support staff and families with COMPASS-related enquiries where required.

About You (Selection Criteria)

The successful applicant will demonstrate:

• Experience and/or strong skills in administration within a school or professional office environment.
• Demonstrated experience using Canva to create high-quality promotional and communication materials.
• Experience and/or knowledge of COMPASS, particularly in relation to attendance monitoring and administration.
• Highly developed organisational and time management skills with the ability to work independently and manage competing priorities.
• Experience maintaining and updating website content and digital communication platforms.
• Strong interpersonal and communication skills, including the ability to work collaboratively with staff, students, parents, and the wider community.
• High attention to detail, professionalism, and confidentiality.
• Commitment to supporting the Catholic ethos and values of St John’s Primary School.

Qualifications and Experience

•  Relevant administration qualifications and/or demonstrated experience in a similar role.
•  Experience working within a school environment is desirable.
•  Current Working with Children Check (or willingness to obtain). 

A copy of the position description can be found here.

About Our Offer

• Work school terms only, be paid throughout the entire year
• Generous remuneration package
• Positive, engaging, and supportive culture
• An organisation who is committed to fostering professional growth and provides various opportunities for ongoing training and development
• Benefit from being part of a larger network within the Catholic Education system and create strong, lifelong networks
• The tight-knit community in Dubbo fosters a sense of belonging and support among residents
• The city hosts events like the Dubbo Show, showcasing agriculture and local talents, as well as festivals that bring the community together in celebration

Click here to find out more about Dubbo, NSW.

About Us
Responsible for 33 schools, approximately 9,600 students and 1,700 staff, Catholic Education Diocese of Bathurst (CEDB) is encompassed by the Blue Mountains, Warrumbungle Ranges, the Pilliga, Macquarie River, Lachlan River, Abercrombie River and the Jenolan State Forest. The Diocese covers 103,680 square kilometres, comprises of Three Traditional Nations: the Wiradjuri, Gamilaraay/Gomeroi, and Wailwan nations and boasts the beauty of the central west and orana regions of NSW. A diversity of opportunities awaits you.

St John’s Catholic Primary School is a K-6 primary school located in the vibrant regional city of Dubbo, boasting over 50 years of providing quality Catholic education. Being an integral part of St Brigid’s Parish, Catholic values and traditions are taught in a formal religious education program and are a guide for all that we do. By providing a nurturing and supportive environment, the school aims to foster the growth and well-being of its students. St John’s prides itself on providing a very rich and comprehensive curriculum, complemented by a wide range of co-curricular activities. The school balances its formal curriculum with an emphasis on creativity, performing arts and sport.

Click here to learn more about St John’s Catholic Primary School, Dubbo.

How to Apply
If you think this position sounds like you, we would love to hear from you! Click “Apply” to be taken to our online application portal where you be asked to complete our online application form. All applications will require:

• An updated CV/Resume
• A cover letter addressing the selection criteria outlined in the “About You” section of this advertisement
• Contact details of appropriate referees
• All supporting documentation (identification, WWCC etc)

Applicants must be submitted by 11:59pm on 28 May 2026.

Please note that the CEDB intends to fill this vacancy as quickly as possible and therefore will close the job as soon as the right candidate is found. We encourage you to apply right away!

A talent pool may be created for future ongoing and temporary roles, valid for a period of 12 months.

For more information regarding specific duties of the role, please contact the school on 02 6882 2677.

CEDB is committed to instilling Safe Child standards in all our schools and CEDB with an understanding that keeping children safe is the responsibility of everyone within our school community.

A valid Working with Children Check Number is required for this position

Child Protection legislation requires preferred applicants to be subject to employment screening.

Catholic Education Diocese of Bathurst is an equal opportunity employer.