Administrative Assistant

Administration Assistant | St John's College, Dubbo 

12-Month Contract | Part-time 10 hours per fortnight

Commencing 27 January 2026

Hourly rate ranging from $37.21 - $40.64 depending on experience

Access to a wide range of company benefits such as Fitness Passport & Salary Packaging 

About the Role 

We have an exciting opportunity for an approachable and organised Administration Assistant to join the supportive team at St Johns College, Dubbo. As an Administration Assistant, you will play a vital role in ensuring the smooth operation of the school’s front office, providing exceptional support to staff, students, and families while maintaining the welcoming and professional atmosphere of the school.

We are seeking an Administration Assistant who understands and commits to supporting the mission and ethos of Catholic education within the school by:

• Serving as the first point of contact for parents, students, and visitors, handling enquiries professionally and directing them as required.
• Assisting with student attendance records, enrolments, and school communication through Compass and other systems.
• Managing correspondence and documentation, including emails, newsletters, school calendar updates, and maintaining student records.
• Providing administrative support to school leadership and staff, including filing, data entry, and preparing letters or reports.
• Assisting with school events, excursions, and bus bookings, ensuring proper communication and organisation.
• Administering basic first aid when necessary and managing student medication following school protocols.
• Ensuring confidentiality and professionalism in all administrative tasks and communication.
• Collaborating with the Principal, teachers, and office staff to maintain an efficient and supportive school environment.

A copy of the position description can be found here

About You 

We are looking for someone who can address the following criteria:

• Demonstrated experience in Administrative functions such as reception, phone and email management, preparation of documents and database management.
• Demonstrated experience in student and parent interaction, including the ability to sensitively, positively and proactively manage student relationships.
• A proactive and customer service approach to work, and a willingness to work collaboratively as part of a team.
• Experience in ICT systems such as Google Suite, Compass, Tech One, Social Media platforms or other similar products.
• Well-developed written, presentation and interpersonal skills with the capacity to communicate effectively across a range of stakeholders.

Why Work with Us? 

• A supportive, inclusive, and faith-filled school community
• Professional learning and development opportunities
• Competitive remuneration package with access to wide range of employee benefits
• Access to Fitness Passport & Salary Packaging
• Relocation package available for the right candidate

Click here to find out more about Dubbo, NSW

About Us

Responsible for 33 schools, approximately 9,600 students and 1,700 staff, Catholic Education Diocese of Bathurst (CEDB) is encompassed by the Blue Mountains, Warrumbungle Ranges, the Pilliga, Macquarie River, Lachlan River, Abercrombie River and the Jenolan State Forest. The Diocese covers 103,680 square kilometres, comprises of Three Traditional Nations: the Wiradjuri, Gamilaraay/Gomeroi, and Wailwan nations and boasts the beauty of the central west and orana regions of NSW. A diversity of opportunities awaits you.

Located in Dubbo NSW, St Johns College is a vibrant Catholic secondary school committed to providing a faith-based education to our students. St Johns College has a proud tradition of academic excellence, sporting prowess, spiritual development and contributing to the community of Dubbo and beyond, since 1969. Our staff are dedicated to contributing to our students' growth academically, spiritually, and socially. With a comprehensive curriculum aligned with NESA guidelines, we offer a diverse range of subjects, allowing you to inspire and engage students in their learning journey.

Click here to find out more about St John’s College, Dubbo

How to Apply

If you’re looking to make the next step in your teaching career, we would like to hear from you! Click “Apply” to be taken to our online application portal where you will be asked to complete our online application form. All applications will require:

• An updated CV/Resume

• A cover letter addressing the selection criteria outlined in the “About You” section of this advertisement

• Contact details of appropriate referees

• All supporting documentation (statements of service, transcripts, identification, WWCC etc)

Applications must be submitted by 11:55pm on 09 January 2026. 

Please note that the CEDB intends to fill this vacancy as quickly as possible and therefore will close the job as soon as the right candidate is found. We encourage you to apply right away!

A talent pool may be created for future ongoing and temporary roles, valid for a period of 12 months.

Further details of this position can be obtained by contacting Vanessa Creed, Business Manager, via email at v.creed@bth.catholic.edu.au.

CEDB is committed to instilling Safe Child standards in all our schools and CEDB with an understanding that keeping children safe is the responsibility of everyone within our school community.

A valid Employee Working with Children Check is required for this position.

Child Protection legislation requires preferred applicants to be subject to employment screening.

Catholic Education Diocese of Bathurst is an equal opportunity employer.